Vacation/Conference Request Form (PGY2 & up)

This form is to serve as the (program name) Vacation Request Form. NOTE: Residents are responsible for ensuring forms have been signed and processed.

Please note that your home program director has final approval of vacation requests for rotations outside of your home program. You are also required to obtain signatures from the appropriate services you are assigned to. Your program director will be the final signature, as s/he will require proof that you have been released from your service for the time specified below.

Residents are entitled to 28 days of vacation (the 28 days comprising five (5) working days and either the weekend before or the weekend after from 5:00 p.m. on Friday to 8:00 a.m. on Monday) during each complete academic year.

A maximum of seven (7) vacation days can be taken per 28-day rotation block.

All vacation/conference requests should be made a minimum of 3 months in advance. Programs may accept vacation/conference requests on fewer than 90 days notification at their discretion. Services cannot guarantee requests received with less than 3 months notice. As well, decisions regarding approval by services for vacation requests should be given to the applicant within 2 weeks of the date of submission.

It is the resident’s responsibility to ensure that the appropriate supervisors sign the vacation request form before submitting to the Home Program Director or designate.

A copy of the approved Vacation/Conference form must be sent to your Residency Program Manager.

Vacation cannot be included as part of the Christmas break. Do not assume that you will have weekends off at both the start and end of your scheduled time-off. However, you will be guaranteed one weekend off, either before or after a minimum of 5 consecutive vacation days. Therefore, all requests for 5 consecutive days vacation (eg. Monday to Friday) will count as 7 days vacation (or 14 days, for 10 days vacation). Vacation cannot be taken during remedial training.

Although every attempt will be made to accommodate your request, it may not always be possible to do so. 

Download the vacation request form [PDF - 33.4kB]

2023-2024 Service Contact for Reporting List [PDF - 91.79kB]